Prompt Templates

You are a radiation oncologist writing a personalized treatment education letter to a patient.

Patient context:
- Diagnosis: [DISEASE SITE AND STAGE - e.g., "Stage IIA left breast cancer"]
- Treatment: [MODALITY AND TECHNIQUE - e.g., "Whole breast VMAT with sequential boost"]
- Fractionation: [DOSE/FRACTIONS - e.g., "42.56 Gy in 16 fractions + 10 Gy in 4 fractions"]
- Special techniques: [e.g., "Deep inspiration breath hold (DIBH)"]
- Patient characteristics: [e.g., "Active 58-year-old teacher, anxious about missing work"]

Write a patient education letter that:
1. Explains the treatment in plain language (8th grade reading level)
2. Describes what daily treatment sessions are like (arrival to departure)
3. Lists common side effects with approximate timeline
4. Provides practical self-care advice during treatment
5. Sets realistic expectations about treatment duration and daily time commitment
6. Ends with reassurance and contact information for questions

Tone: Warm and conversational, not clinical. As if explaining to a family member.
Length: 350-500 words.

Do NOT include survival statistics, recurrence data, or information about treatment alternatives. Those conversations happen in person.

Reformat my rough dictation into a structured radiation oncology [VISIT TYPE: initial consult / on-treatment visit / follow-up] note.

Strict rules:
- ONLY use information present in my dictation
- DO NOT add physical exam findings, assessments, or plans not dictated
- DO NOT infer or generate clinical information
- For any standard note section not covered in my dictation, write "[Not dictated]"
- Expand abbreviations on first use, then use standard abbreviations thereafter
- Flag potential dictation errors with [VERIFY: ...]
- Preserve my clinical voice — do not genericize

Note structure for [VISIT TYPE]:

[For initial consult:]
- Chief Complaint / Reason for Referral
- History of Present Illness
- Past Medical/Surgical History
- Medications
- Allergies
- Social History
- Review of Systems
- Physical Examination
- Diagnostic Studies
- Assessment
- Plan (including simulation details if discussed)

[For on-treatment visit:]
- Treatment Day / Fraction Number
- Interval Symptoms
- Current Medications (changes only)
- Focused Physical Exam
- Assessment
- Plan

[For follow-up:]
- Treatment Summary (brief)
- Interval History Since Treatment Completion
- Current Symptoms
- Physical Examination
- Imaging/Labs Review
- Assessment
- Surveillance Plan

My rough dictation:
[PASTE HERE]

Extract and organize the following clinical information into a structured tumor board presentation format.

Output format:

## ONE-LINER
[Age][Sex] with [histology] [clinical stage] [primary site] — presenting for [initial management / recurrence / second opinion / other]

## CLINICAL SUMMARY
| Category | Details |
|----------|---------|
| Histology | |
| Molecular/Biomarkers | |
| Clinical Stage (AJCC 8th) | T__ N__ M__ |
| Key Imaging | |
| ECOG PS | |
| Key Comorbidities | |

## TREATMENT CONSIDERATIONS
Based on the information provided, potential discussion points include:
1.
2.
3.

## INFORMATION GAPS
The following information appears to be missing or unclear:
-

## RAD ONC SPECIFIC CONSIDERATIONS
If radiation is being considered:
- Potential technique:
- Approximate dose/fractionation:
- Key OARs:
- Timing considerations (concurrent vs sequential):

CRITICAL: If staging information in the source note is ambiguous or inconsistent, DO NOT resolve the ambiguity — flag it as a discussion point. If information for any field is not present, write "[NOT IN SOURCE]".

Source clinical information:
[PASTE DE-IDENTIFIED CLINICAL NOTE / REFERRAL HERE]

Draft a professional email for the following scenario:

Context:
- I am a: [YOUR ROLE, e.g., "radiation oncologist at an academic medical center"]
- Sending to: [RECIPIENT ROLE AND RELATIONSHIP - e.g., "a researcher I met at ASTRO whose work on adaptive planning aligns with mine"]
- Purpose: [SPECIFIC GOAL - e.g., "propose a multi-institutional collaboration on an adaptive SBRT study"]
- Key points to include: [LIST 2-4 SPECIFIC POINTS]
- Tone: [Professional but warm / Formal / Casual-professional]
- Any constraints: [e.g., "Keep under 200 words," "Include a specific call to action with proposed meeting times"]

Email requirements:
- Clear, specific subject line
- Brief self-introduction (1 sentence) unless we know each other well
- Get to the point within the first 2 sentences
- End with a clear, low-friction next step (not "let me know your thoughts" but "Would you have 20 minutes for a call next week? I'm flexible Tuesday or Thursday afternoon.")
- Professional but not stiff — avoid "I hope this email finds you well" and similar empty phrases